Exec Meeting @ 2026-03-18 16:35:19
WSC Meeting Minutes
Date: 18/03/2026
Time: 16:35
Location: FAB3.31
Chair: Cerys Bardsley
Secretary: Freddie Leaver, Olivia Squatrito
Attendance:
- Cerys Bardsley, Ollie Lambert, Freddie Leaver, Olivia Squatrito Perez, Joshua Chinyama, Lily Carter-Ellis, Leah Zednik Hammonds, Dallon Costello, Lily Megicks, Sebastian Letts, Aidan White, Zabi Bharmal, Tom Blakey, Isaac Gregory, Eleanor Armstrong, Holly Beaumont, Joseph Ho, Marnie McCrudden, Emrys M, Ellis Reid, Ella McCrae, James Patt
Welcome and Apologies
- Apologies: Julian Brooke
1. Exec Updates
- IT – Gained IT permissions
- DM – Handover complete, linked accounts
- VP - Handover complete, new keys to be cut, not ready till next term
- Social – Handover Complete, Necessary contacts transferred
- Films Officer – Handover complete, 1st program meeting done
- Chief Proj – Handover Complete
- Pub Ofiicer – Handover Tomorrow (19/03), No photoshop in office yet,
- Treasurer – Handover Complete, Shining show wasn’t cashed up so IT officer needed to sort, IG Invoice email transferred but not TB, hoodies ordered.
- Marketing – Handover Complete, ER hasnt linked email yet, Exec post next week (WC 23/03) Photographer for ball organised
- President – Handover Complete, SNLC funding moved back to Re-open window in August as deadline was too close. Letterbox HQ status needs renewing
2. Subofficer Elections
Josh nominating himself for Welfare. 14 votes for, 0 against, 0 abstains
Cerys nominating herself for Equal Opportunities. 14 votes for, 0 against, 0 abstains
Tom and Emrys both nominating themselves for Environment.
Emrys: 4 for, 0 against, 10 abstains
Tom: 8 for, 1 against, 5 abstains
Olivia nominating herself for Health and Safety: 14 votes for, 0 against, 0 abstains
Final Results: Welfare – Josh, Equal Opportunities – Cerys, Environment – Tom, Health and Safety – Olivia.
3. Goals for the Year
- CB - Get funding for smaller shows (so we don't run out of money)
- JC – for more collabs with other societies
- EM – Getting involved in the local community, more audience outside uni students Start the push start of next year vs next term? Pub run to outer uni (Canley/Leam) TBD next meeting
- ER – Put out marketing saying we are open to collabs and adverts, booking out L3 more often to allow more collabs (Majority say private hire not recommended due to allowing staff a break, hiring out from the uni is difficult to organise, subletting a venue we don’t own).
4. AOBs
- Cerys: Would like to move exec meetings to all-online in Term 3 (no one opposed)
- Emrys: Suggests Wise as external pay option
- Ollie: potentially raising ticket prices for non-members, will discuss in next meeting
- Ella: email handovers – existing exec has been transferred, new exec needs to create a new one, old exec will be removed from mailing list after this meeting. New Presidents and VPs want to continue not receiving emails for CDM, CP, and Marketing. Ella has requested Proj Box keys – 14 votes for, 0 against, 0 abstains.
- Lily M: Lots of people have qualified recently!
- Dallon: Suggests nominating ourselves for Society Awards and adding more films to loyalty cards so we don’t give out as many free tickets and making them one-term only (non-transferrable)
- Aidan: Reiterates having a debit card for the society would not work
- Isaac: Hoodies design will stay the same except black instead of navy and switching name and role placement
- Zabi: Changing Instagram bio to extend it to outside audience
- Sebastián: Possibility of bringing two new proj trainees at beginning of Term 3